Trade Show Language: Talking the Talk
If you’re in the trade show industry, manage the exhibit program for your organization, or are looking to break into the the exhibit world you know that this business has a language all of its own. If you’re coming into this industry for the first time, or are switching exhibit houses, you may find yourself having to deal with a whole new set of terms.
At RES, we use a lot of technical terms and acronyms with our clients when managing their trade show programs. We have compiled a list that we send out to everyone as they enter the RES doors and with the help of Exhibitor Online’s glossary of terms, we are able to communicate with our clients and the rest of the trade show world clearly, and effectively.
RES and Industry Terms:
Bill of Lading: A document that will state the terms between a shipper and a transportation company for the transport of goods between specific locations for a specified fee. A Bill of Lading can be a:
- Clean Bill of Lading
A receipt issued by a transportation company indicating that the transported properties were received without damage
- Foul Bill of Lading
A receipt issued by a transportation company indicating that the transported properties were damaged when arriving at their destination.
Bill of Materials: is created by the Design Department prior to the project being released to the shop for production.
Computer-Aided Design: This is the type of design files that the designers and project engineers use to when creating their exhibit designs.
A drawing which gives detailed diagrams and instructions for building each specific component of an exhibit.
These are drawings created by the project engineer for the computer numerical controlled (CNC) machines which will cut the properties pieces on their own.
The movement of show materials from shipping dock to a booth for show set up and then back to dock for return shipment at the end of the show.
Exhibitor Appointed Contractor: A contractor hired by an exhibitor to perform trade show services independently of show management appointed contractors. Also called an Independent Contractor.
A packet of information which contains all rules, regulations and service forms for a show. This kit is usually e-mailed to exhibitors by show management.
An individual representing show management who is responsible for the exhibit floor.
A company selected by Show Management to provide services to a trade show and its exhibitors. Also called Official Contractor.
Installation & Dismantle: Also known as Set Up and Take-down
Any booth which is exposed to aisles on all 4 sides
Any multimedia file used on a monitor, Microsoft Surface Unit, iPad, or other new technology interface.
A manual or automated system used to track and later follow-up with attendees of a trade show.
An exhibit that only has one side exposed to an aisle and is constructed in a continuous line along an aisle. Sold in increments of 10’ - i.e.: 10’ x 10’, 10’ x 20’, 10’ x 30’, etc.
An area within an exhibit hall where freight is received and shipped.
Work which is performed outside normal working hours – i.e.: nights, weekends, or after the due date has passed. Overtime work is charged at a higher rate.
Request for Project Number: is the first form filled out when beginning a project. This form will assist a CSM when opening a job in the ERP System so the job can be processed through the RES building. This form will also alert the client of crucial deadlines and must be signed to by the client to proceed with a job.
A state where no person can be denied the right to work because of their membership or non-membership in a labor union.
Drawings which give detailed instructions for the how to put exhibit properties together during the installation of an exhibit.
Any graphic which is printed onto a substrate including posters, fabric murals, vinyl graphics, and light boxes.
Work performed during normal work hours at the standard rate.
A date set by show management for the arrival of freight at an exhibit hall. Usually shipments received early or late are charged a penalty.
A structural element which can be hung above an exhibit for the purpose of hanging lighting equipment to illuminate an exhibit.
An on-site union official elected by union coworkers to oversee the union’s work in a facility and resolve any disputes over union jurisdiction. Also known as Shop Steward.
* Designates a proprietary RES acronym or description. www.exhibitoronline.com/glossary/index.asp